4DMIND - The digital studio you have beeon looking for. An official Statamic CMS partner.

Privacy policy

How we collect and use personal data

Your personal data is very important to us. We comply with EU General Data Protection (GDPR) and the Polish act called "USTAWA z dnia 10 maja 2018 r. o ochronie danych osobowych". Please read this Privacy Policy carefully as it describes when and why we collect personal information when you visit our website, how we use your data and how we keep it secure.

We may make changes to this policy from time to time, such as complying with legislation updates or company policy.

We may obtain personal data directly from you in a variety of ways as indicated below. We only collect this data when you voluntarily submit such information to us for any of the following reasons:

CONTACT ENQUIRIES

Via our web contact form, you may submit email address and telephone number. Additional information may be supplied voluntarily that will help us engage with your enquiry on a more personal level. If you are a business prospect, we will also add your data to a customer relationship management (CRM) record if you provided a business card to any of the 4DMIND's business development team.

When you provide your personal details to us they will be stored securely. We may use your information to conduct legitimate business interest communication with you for the purposes of developing a business relationship, unless other options for communication have been selected or you have unsubscribed to this content.

NEWSLETTERS AND EVENTS

You may choose to opt-in to other types of communication when completing forms on our website. These communications may include regular email newsletters or invitations to events. If data fields are marked as mandatory, this is to enhance and personalise your experience with us, particularly around event attendance.

Subscribers can change preferences or unsubscribe at any time by using links provided in these emails. We will also add your data to a CRM record if you’ve provided our team with business cards at events and workshops, as part of our legitimate business interests with you, we may use this data to invite you to similar events in the future. Any issues with managing subscriptions or data can be quickly brought to our attention by contacting [email protected].

CAREERS AND JOB APPLICATIONS

You may send us personal details including email address, name, and details on a CV, via our website. We currently use Pracuj.pl (see third party processors section below) to process applications for career related submissions. We consider submission of an application as the user giving consent for this data to be used for the processing of a job application but not for any other purpose, unless a user opts-in to receive other email communication while completing forms on our website.

NON-PERSONAL IDENTIFICATION DATA

We may collect non-personal identification information whenever you interact with our website. Non-personal identification information may include the browser name, the type of computer and technical information about the users means of connection to our website, such as the operating system and the Internet service providers utilised and other similar information. We may use information to understand how you, and our others as a group, use the services and resources provided on our website. This can help us optimise future user experience of our website.

LEGITIMATE INTEREST SUBSCRIPTION

Who we classify as a legitimate interest subscriber In light of GDPR, we have reviewed our subscriber list and determined whether we have a legitimate interest in maintaining contact with some subscribers or contacts. That means we may contact you to inform you that you’re an active subscriber within our secure database. You may be so for one of the following reasons:

We consider each of the above as good reason to continue contacting you in the future. Under GDPR, this is known as a Legitimate Interest and we believe there is a mutual and genuine interest in you hearing from 4DMIND going forward.

We do not share our database and our subscribers’ data with any third party without the specific consent of our subscribers.

What do we send our subscribers and when?

How we store and process your information

We use secure CRM system to store your data.

How we send out electronic communication

In most cases we will send you emails, but we may call or send you an SMS message if you are attending an event or 4DMIND party.

How to change your preferences

If you disagree with our assessment of legitimate interest in your case, you can change your preferences at any time. You can unsubscribe from our mailing list by clicking the unsubscribe button in your email correspondence from us.

Alternatively, you can get in touch with our team to learn more about how we manage your data, as well as what data we collect and hold, by contacting us at [email protected] We will also be able to update your preferences.

Web Browser Cookies

We uses Cookies to personalise and enhance your experience and help us analyse web traffic. Please read our Cookies Policy for further information.

How We Protect Your Information

We understand that sharing your data with us is very personal. We will protect your data and adopt appropriate data collection security measures, storage and processing practices against unauthorised access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our website.

Who Has Access to Your Information?

We will not sell or rent your information to third parties. We will not share any of your personal information with third parties for marketing purposes.

THIRD PARTY PROCESSORS

We use third party processors who help us operate our business and website or administer activities on our behalf. As a data controller, we ensure our data processors, are GDPR compliant. All data is stored either in the EU or in the USA with Privacy Shield compliant data processors. This is something that we verify as an organisation. We will share your information with the following third parties if you have given us your permission and only for these purposes:

You will find content on this website that links to other websites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties who may be data processors. These websites and services may have their own privacy policies, customer service policies, so we encourage you to read them.

DATA RETENTION

For many of you, we will retain your data for as long as you remain engaged with us. We will conduct regular data reviews then securely delete your data in line with legal guidelines and our own data retention policies as shown below:

ACCESS RIGHTS TO YOUR INFORMATION

You have rights regarding accessing, correcting or limiting how 4DMIND use or disclose information we hold about you.
You have the right to see what personal data we hold about you and for how long. To obtain a copy of this personal information, please email [email protected] and put "ACCESS REQUEST" in the subject line.
We will respond to any requests to access your personal information within 30 days. Requests will be processed free of charge unless the requests from one subject becomes excessive. We reserve the right to charge a fee if more than one request is received within a 12 month timeframe from a single individual. Requests for corrections to information will be dealt with within 21 calendar days from an electronic receipt of information from the data subject.

Your Acceptance of These Terms

By using this website, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our website, but we hope you will find our privacy policy to be fair and clear enough to continue being a user of the 4DMIND website.